Group Mentoring Coordinator (18-Month Contract)

Mission, Vision and Core Values

Our Mission is to enable life-changing mentoring relationships to ignite the power and potential of young people.

Our Vision is that all young people realize their full potential

Our Core Values are:

  • We Champion Potential
  • Every Connection Counts
  • Showing Up Matters

Big Sisters of BC Lower Mainland is a non-profit society and proud member of Big Brothers Big Sisters of Canada Federation. We are committed to enhancing the confidence, self-esteem, and well-being of female, female-identifying, non-binary, gender fluid, transgender, and Two Spirit youth. Big Sisters of BC Lower Mainland is a leader in mentoring youth and providing ongoing support through a variety of engaging programs. Our organization is committed to diversity and inclusion and we encourage applications from those who identify as Indigenous, a person of colour, 2SLGBTQIA+, a person with a disability, or member of another community that experiences additional barriers. Join us and make a positive difference in the lives of others in the community.

Why it’s great to work with us:

Big Sisters is a friendly, inclusive and committed team. For this 18-month maternity leave full-time contract position, we’re offering fifteen vacation days as well as fifteen wellbeing days. We our employees provide a generous health care and extended benefits package, including prescription drugs and dental plan. We also provide our employees with a professional development allocation and various learning opportunities. Ignite your full potential with Big Sisters!

Is this you?

You are passionate about mentoring girls and gender diverse and Two Spirit youth. It’s your mission to create quality group programs and support our volunteer mentors so they can work towards helping participants develop a positive self-image and boost their self-esteem. You are a positive person who demonstrates self-awareness and has strong communication and presentation skills. You enjoy engaging with members of the community to build relationships that lead to potential partnerships or opportunities for youth and volunteer recruitment. You understand that monitoring mentoring relationships and instilling trust between volunteer mentors and program participants is key to ensuring safe and healthy mentoring relationships.

Big Sisters’ group mentoring programs, including our flagship Go Girls! Healthy Bodies, Healthy Minds program, promote positive self-esteem, confidence, friendships, active living, and much more. Currently these programs are intended for students in grades 4-7 and are open to self-identified girls and non-binary, trans, and Two Spirit youth. 

The Group Mentoring team is looking for an energetic, responsible and positive person with a strong commitment to our mission to join us.  Our ideal candidate will take a creative approach to managing program development, implementation, and monitoring, including recruitment and screening of volunteers, and will be responsible for the overall program functions of the Go Girls! Healthy Bodies, Healthy Minds program and other Group Mentoring Programs.

What you will be doing:

PROGRAM DELIVERY 

  • Recruiting, screening, and training potential volunteer mentors, including a cohort of practicum students
  • Delivering group pre-match training to all volunteers and children/youth involved in the program
  • Acting as a liaison between our organization, relevant school boards, and school personnel 
  • Building collaborative relationships with volunteer mentors and youth by providing continued support throughout their involvement with Big Sisters
  • Matching volunteer mentors to schools and coordinating all program logistics
  • Monitoring program delivery at multiple sites and ensuring that program standards are being met
  • Supervising programs and providing support to mentors through the duration of the program
  • Keeping track of supplies inventory to ensure that volunteer mentors have the resources they need to successfully host sessions
  • Transporting items/supplies to school sessions as needed

DATABASE / CLIENT RECORDS MANAGEMENT

  • Ensuring youth / client and volunteer files are accurate and up to date 
  • Maintaining confidential and accurate written case notes and program files
  • Documenting interviews, check-ins, conversations, emails, etc with mentoring groups; producing written summaries, assessments, and reports
  • Maintaining security and confidentiality of child / youth / volunteer information in accordance with Agency policies and FOIPPA regulations

PROGRAM OPERATIONS

  • Participating in the organization of, and offering suggestions on, agency activities, special events, scholarship applications, camps, and workshops
  • Working to ensure the appropriate support of program participants within the constraints of organization resources
  • Participating in evaluating the effectiveness and efficiency of the program and providing suggestions to modify programs and procedures
  • Participating in ongoing trainings related to child & youth safety and wellbeing, JEDI implementation, anti-racism education, etc, as required
  • Ensuring outcome measurements and evaluation tools for the program are maintained
  • Providing regular program updates and statistical program information to the team and fundraising department

COMMUNITY OUTREACH

  • Promoting Group Mentoring programs to schools & school boards across the Lower Mainland
  • Participating in community outreach and partnership development activities, including public presentations and volunteer recruitment strategies 
  • Facilitating volunteer training sessions and workshops as required
  • Attending evening and weekend events that support relationship building between the youth, volunteers, group mentoring coordinator, and organization

What you bring:

  • You have a minimum 2-year post-secondary diploma with related work experience (required) or a bachelor’s degree in social sciences or humanities (preferred)
  • You have a valid driver’s license and reliable access to a vehicle for out-of-office appointments 
  • You have at least two years of experience in not-for-profit program implementation, development, and coordination 
  • A confident public speaker, you are skilled in group leadership and facilitation, and are able to give presentations to a variety of audiences
  • You have well-developed interpersonal skills, including written and oral communication 
  • You are a well-organized, mature self-starter with the ability to handle a wide variety of tasks
  • You work well under high-stress situations and hard deadlines
  • You are motivated by our mission to increase the confidence and self-esteem of youth in the Lower Mainland
  • You are passionate about guiding and supporting mentors as they build relationships with their mentees
  • You have a flexible schedule, with the ability to work some evenings and weekends 
  • You have experience working with youth and volunteers with a variety of lived experiences 
  • You are knowledgeable about child and adolescent development and the challenges facing adolescents and youth
  • Experience working with a case management database is an asset
  • Proficiency in additional language(s) is an asset

What we offer:

  • An opportunity to do meaningful work and make a positive impact in the community
  • A supportive, positive and engaging work environment
  • A commitment to flexibility and work/life balance for employees
  • An annual salary of $48,000 plus a comprehensive benefits package
  • Up to 15 vacation days, 15 wellbeing days, and 3 personal days within the first year of employment 
  • Commitment to training and development to support employee growth through our Pro-D benefit

This Position: 

This is an 18-month, full-time (35 hours/week) maternity leave contract based in our Vancouver office. The position requires you to work five days per week, with the option to work from home for two days each week. Daytime travel, along with occasional evening and weekend work, will be necessary. Flex time or lieu time will be provided to accommodate these additional hours

Please note: Big Sisters staff must be fully vaccinated against COVID 19. Accommodations will be considered on request.

If this position sounds like you, please let us know why by submitting your resume and cover letter to jobs@bigsisters.bc.ca using the subject line: Group Mentoring Coordinator

Applications will be reviewed as they are received; this posting will close without notice when the position is filled.